BUDGET PLANNING AND PREPARATION
The Central Community School Board shall cause to be prepared a comprehensive budget presenting a complete financial plan for the ensuing fiscal year. The revenues shall be those normally expected from constitutional, statutory, and regular sources and shall not include probable revenues that may arise from doubtful or contingent sources.
PRESENTATION OF BUDGET DOCUMENT
The revenues and expenditures in the budget shall be listed and classified in such manner and substance as shall be prescribed by the State Superintendent of Education, and shall detail as nearly as possible the several items of expected revenues and expenditures, the total of which shall not exceed the expected means of financing, composed of the beginning fund balance, cash balances, and revenues. If during the course of the fiscal year it becomes evident that revenues or expenditures may vary substantially from those budgeted, then the School Board shall prepare and adopt an amended budget.
A budget proposed for consideration by the School Board shall be accompanied by a proposed budget adoption instrument which shall be necessary to adopt and implement the budget document. The adoption instrument shall define the authority of the Superintendent and administrative officers of the School Board to make changes within various budget classifications without approval by the School Board as well as those powers reserved solely to the School Board. The budget document shall at least include the following:
Basis of Budgeting - Budgets shall be prepared on the
same basis of accounting as that used in the financial statements
and in accordance with generally accepted accounting procedures.
Organization of the Budget - The accounts of the School
Board shall be organized on the basis of funds, each of which is considered
a separate accounting entity. The operations of each fund shall
be accounted for with separate sets of self-balancing accounts that
comprise its assets, liabilities, fund equity, revenues and expenditures.
Funds Budgeted - Activities of the General Fund and the
Special Revenue Fund shall be presented to the School Board for adoption
annually. Formal adoption of any Debt Service and Capital Projects
funds shall not be required but shall be included in the operating
budget for informational purposes.
Budget Format - The presentation of the budget shall
include fund balances, revenues, expenditures and other financing
sources/uses. Revenues shall be budgeted by source and expenditure
by function as defined by the Louisiana Board of Elementary and Secondary
Education (BESE). The format shall also include the presentation
of actual data from the prior fiscal year, budget data for the current
fiscal year, and budget data for the proposed budget year.
Budget Adoption Instrument - The operating budget shall
be accompanied by a proposed budget adoption resolution.
Balanced Budget - The total budgeted expenditures shall
not exceed the total estimated funds available within each fund.
Budget Message - A budget message shall be prepared and signed by the Superintendent that articulates priorities and issues for the budget for the new year. The message should describe significant changes in priorities from the current year and explain the factors that led to those changes.
STAFF INVOLVEMENT IN THE PREPARATION OF THE BUDGET
The Superintendent or his/her designee shall assign various budgetary areas to members of the administrative staff. Each staff member who is assigned a budget area shall recommend what items are placed in his/her area of the budget, and shall also be held responsible for seeing that expenditures in those areas stay within budget boundaries. Should any administrative staff member encounter problems in any budget area after the budget has been adopted by the Central Community School Board, the Superintendent or his/her designee shall be promptly notified in order that adjustments might be made according to School Board policy.
PUBLIC INVOLVEMENT IN THE BUDGET
Upon completion of the proposed budget and its submission to the School Board, the Superintendent shall publish a notice in the newspaper stating that the proposed budget is available for public inspection. The notice shall also state that a public hearing on the proposed budget shall be held with the date, time and place of the hearing specified in the notice. The guidelines following public involvement shall apply as follows:
Public Inspection of the Proposed Budget - The proposed
budget document shall be made available for public inspection at least
fifteen (15) days prior to the date of the public hearing. Also,
it shall be made available to the public at the School Board office
during regular office hours Monday through Friday, excluding holidays.
Public Hearing on the Proposed Budget - The Central Community School Board shall conduct at least one public hearing prior to the adoption of the proposed budget.
All action necessary to adopt or revise the budget shall be taken in open meeting requiring a simple majority of the School Board voting in favor of the proposed resolution and/or revisions for adoption or any revision. The adoption procedures shall also include the following:
Review by Committee - The annual operating budget and
any revisions to the budget shall be sent to the Finance Committee
for review and/or alterations, prior to the beginning of the new fiscal
Recommendation of Budget to School Board - After reviewing
the budget and making any necessary changes, the Finance Committee
shall recommend the budget be presented to the entire membership of
the School Board for adoption at the first meeting in August.
Adoption of Budget - The final budget as adopted by the
School Board shall be recorded in the official proceedings of the
School Board and published in the official journal as part of the
Retention of Certified Copies - The Superintendent or his/her designee shall retain and file certified copies of the adopted budget, budget adoption resolution, duly authorized budget revisions or amendments, and other necessary information related to the budget.
Ref: La. Rev. Stat. Ann. §§17:88, 17:89, 17:89.1, 39:1304
Central Community School Board